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Privacy Policy

Effective Date: 06.14.2025

This Privacy Policy explains how Ika Sarna Photography (“we”, “us”, “our”) collects, uses, and protects your personal information when you visit or interact with our website [www.ikasarna.com], built on the Wix platform and directed to individuals in the United Kingdom.

1. Who We Are

We are the data controller of the personal data you provide to us.

2. What Information We Collect

We may collect and process the following types of personal data:

  • Name and contact details (e.g. email, phone number)

  • Session booking information

  • Messages sent through our contact forms

  • Payment and billing details (when applicable)

  • Technical data (IP address, browser type, device info via cookies)

We do not knowingly collect data from anyone under the age of 18.

3. How We Collect Your Data

  • Directly from you when you:

    • Fill out the contact or booking form

    • Subscribe to our newsletter

    • Make a purchase or booking

  • Automatically via cookies when you browse our website (see Section 8)

4. How We Use Your Information

We use your personal data to:

  • Respond to enquiries and communicate with you

  • Schedule and manage photography sessions

  • Send booking confirmations or invoices

  • Improve website performance and user experience

  • Comply with legal obligations (e.g. tax, accounting)

We will never sell or share your data with third parties for marketing purposes.

5. Lawful Bases for Processing

We process your data under the following lawful bases:

  • Consent – when you opt in to our mailing list

  • Contract – to provide services you’ve requested

  • Legal obligation – for record-keeping or tax compliance

  • Legitimate interest – to improve our services or protect our business

6. Data Retention

We keep your personal data only as long as necessary to fulfil the purposes we collected it for, including legal or tax-related retention.
Typically, session-related information is stored for up to 6 years.

7. Your Rights (UK GDPR)

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Withdraw consent at any time (if applicable)

  • Object to processing based on legitimate interest

  • File a complaint with the UK Information Commissioner’s Office (ICO):
    https://ico.org.uk

8. Cookies & Analytics

Our website uses cookies to enhance user experience and track website usage.
You can manage your cookie preferences through your browser settings.

We may use Wix analytics tools and Google Analytics (IP anonymised) to understand site performance.

9. Third-Party Services

We use third-party providers such as:

  • Wix.com – for website hosting and contact form processing

  • Google (Gmail) – for email communication

  • Stripe/PayPal – for secure payments (if enabled)

Each third party is responsible for its own data protection compliance.

10. Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, or loss.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

12. Contact Us

If you have questions about this Privacy Policy, please contact:
📧 ika.sis@hotmail.com
🌐 www.ikasarna.com/contact

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